Carroll County Public Schools is excited to announce Microsoft 365 for qualified students* and staff! Because CCPS’s membership in MEEC (Maryland Education Enterprise Consortium) and agreements with Microsoft, students and staff are able to download and install Microsoft Office Professional Plus desktop applications on their home devices for FREE! This includes computers and tablets.
Microsoft 365 also provides web-based versions of Microsoft Word, Excel, PowerPoint, Outlook, and OneNote as well as 1 TB of storage space for documents. Microsoft 365 is a cloud-based service accessible from any device anywhere in the world with an internet connection. The only requirement is that you have your CCPS username and password. Students can access their personal folders on school and home devices in a secure environment. Microsoft 365 provides numerous collaboration tools and opportunities for student and teacher interaction.
CCPS is pleased to provide this great opportunity for our students and schools.
"Proficiency with Microsoft Office was number 3 out of the 20 most common skills that are both important and widely required across positions. These essential 21st century digital learning skills will allow our students to be prepared for colleges and beyond." From IDC's Skills Requirements for Tomorrow's Best Jobs
*A qualified student is one that is currently enrolled in Carroll County Public Schools as defined by COMAR 13A.02.06.03 OR is physically enrolled in a Carroll County Public School building.
- Get schoolwork done on your devices
- Start & finish projects in Microsoft 365
- All your notes across your devices
- CCPS Students
Download OneNote for free on your PC, Mac, phone, and tablet and create digital notebooks. OneNote keeps all your class notes, photos, files, audio recordings and more in an easy-to-find digital notebook. You can even hand-write notes using a touch-enabled Windows device. Teachers, can also use the new app that allows you to create class notebooks and personal workspace for every student.
CCPS student will have access to email in the cloud by sending within the CCPS domain – currently there is no outside email capability. Students will also get 1 TB of secure online storage and access to shared resources shared by teachers, as well as the ability to share OneDrive documents and folders with other students and teachers. Each student is eligible to download up to 5 copies of Microsoft Office Professional to compatible personal devices for free.
- What is Microsoft 365 Education for Students?
- How long can students use this plan for?
- What is the benefit for teachers and staff?
- What is the difference between Microsoft 365 and Microsoft Student Advantage?
- How is Microsoft 365 different than storage of files on the internal CCPS network storage?
- Who has access to students' files created and stored in the cloud (Microsoft 365 One Drive) or otherwise created with the provided software?
- Who owns the data, files, etc. produced using the software or online tools?
- Do the files persist across the school years or are they deleted at the end of each school year?
- Will installation or use of these tools on personal devices provide information to anyone other than the individual student without explicit parental consent?
- If I download the free Office Apps (like Word and Excel) that are available in the Android Play Store or Apple iTunes Store, does that count as one of my five Student Advantage downloads?
Microsoft 365 Education for Students is a combination of two offerings. First, it provides a cloud-based environment managed by CCPS
where students can edit, store, and collaborate on instructional files. It provides 1 TB of OneDrive storage, Office Online, and SharePoint sites. The second offering is the Student Advantage Program that is available for free to students who attend Carroll County Public Schools. This plan allows students to install Word, Excel, PowerPoint, Outlook, OneNote, Publisher, and Access on up to 5 PCs or Macs and Office apps on other mobile devices including Android, iPad, and Windows tablets.
If you are eligible, you can use the plan until you graduate or are no longer enrolled at a CCPS school. At expiration, the Office applications enter a reduced-functionality mode, which means documents can be viewed but it isn't possible to edit or create new documents. In addition, online services associated with the CCPS email address, for example Office Online and OneDrive, will be deleted along with the deactivation of the mail account.
This ensures that teachers are using the latest versions of Office and the same feature set as their students. It will allow teachers to install full Office on up to 5 PCs or MACs and unlock the editing capabilities of the Office apps for iPad. It also gives them access to all their Office documents both at school and at home. With Microsoft 365 teachers can take advantage of great Office apps.
Microsoft 365 is a service provided by CCPS and controlled by an agreement between CCPS and Microsoft. The Microsoft Student Advantage Program (that allows up to 5 copies of Microsoft Office 2013/2016 Professional Plus to be downloaded to personal devices) is voluntary and an agreement between Microsoft and each user. It is no different than accepting a license agreement if you were to purchase Microsoft Office yourself. The only difference is that it is provided free as a result of being a student in CCPS.
As a general rule, all conditions that exist related to storage of student files on the CCPS internal network storage apply to Microsoft 365.
Students maintain ownership of their original work through CCPS ownership of the storage medium. Microsoft 365 is an agreement between Microsoft and CCPS and is an extension of the CCPS technology environment. The terms and conditions of use are NOT between the student/parent and Microsoft. This is something that differentiates this CCPS-approved service apart from other cloud-based services. The terms and conditions have been vetted and approved as acceptable for CCPS by meeting all data privacy, security, and ownership standards.
Access on Microsoft 365 is setup similar to files in the students' Home Drives on the local CCPS network. Only the students have access to their own work with two exceptions. First, teachers have secured access to their students’ passwords for the purpose of helping those that forget or lose their password. Second, Technology Services has access to all storage for administrative purposes (as network administrators). The key difference to Microsoft 365 is that it provides the capability to enable students to share their files and/or folders with other users within CCPS including students and staff.
Files persist as long as the student is enrolled in Carroll County Public Schools. All students are encouraged to backup their information to a local storage device if they choose. As is the case with the CCPS network storage, there are no assurances that files cannot be inadvertently lost. While data is routinely backed up as part of the 90 day retention policy, we cannot guarantee that files can be successfully retrieved and it is the responsibility of each user to backup their own data. Graduating students should be encouraged to download their information to a local computer if they choose. During the summer rollover process, graduating students’ accounts and information with be removed. A daily check it performed to remove all students and their created data that leave the system.
Microsoft 365 is a cloud-based service for storage and Online Office application use. Nothing is stored or tracked on the local computer unless the user chooses to copy information from Microsoft 365 to the local computer. The Student Advantage Program that allows the installation of up to 5 copies of Microsoft Office 2013/2016 Professional Plus on personal devices is separate program from Microsoft 365. It is a program that Microsoft provides to students enrolled in participating K12 Systems (which CCPS is). However, it is not a requirement and strictly a personal choice. The terms and conditions are between Microsoft and the user. It is no different than if you purchased Microsoft Office for your personal use. CCPS has no access to anything created on personal devices with the full Microsoft Office download.
No. These free versions are "light" versions of the Office Applications designed specifically for mobile devices. The Student Advantage program provides five free downloads of the full Microsoft Office Professional Plus Suite including full versions of Word, Excel, Outlook, PowerPoint, Access, OneNote, Publisher, Skype for Business, and InfoPath.
Carroll County Public Schools (CCPS) cannot provide technical support for Microsoft 365.
This service is provided by Microsoft as part of the CCPS agreement with the company.
The service is offered to you because you are a student or an employee of CCPS.
If you require support to download Microsoft Office 2013/2016 Professional Plus,
please see "Contacting Microsoft Technical Support" below.
If you are unable to access Microsoft Office 365 from a personal device, please complete the following steps:
- Attempt to log in to Microsoft 365 from a CCPS computer.
- If successful, then the problem resides with your personal device. Please see "Contacting Microsoft Technical Support" below.
- If unsuccessful, notify your teacher and/or Media Specialist, who will open a support ticket on your behalf.
Contacting Microsoft Technical Support
You will need to indicate that you are from the "@carrollk12.org tenant".
You will also be asked to provide your full CCPS email address.
For support with installing Microsoft Office 2013/2016 Professional Plus:
option 1, option 1, option 3, option 1