Purchasing
About
Mission
The Carroll County Public Schools Office of Purchasing strives to administer a fair and transparent purchasing process conducted by a staff of highly qualified purchasing professionals. We are committed to acting in the fiduciary interest of the taxpayer, providing excellent customer service while obtaining the best value for our user agencies, and ensuring open and fair opportunities for our vendor community while maximizing competition.
Overview
The Purchasing Office is responsible for the centralized procurement of all goods and services for the Carroll County Public School System with the objective that they be available at the proper time, in the proper place, in quality, quantity and price consistent with the needs of the school district and provide stewardship to the County Taxpayers.
The Purchasing Office is also responsible for the accountability of fixed assets inventory and the proper disposal of all surplus items. The Purchasing Office provides all of these services to a total of 40 schools.
Services
Accountability & Fixed Assets Inventory
New capital assets are added to fixed assets through the generation of a purchase order based on coding and a commodity code. Purchasing adds items to fixed assets once paid and then maintains and monitors inventory reports to make certain that schools and cost centers are current with their inventories. Determination of items that are considered "sensitive" and must also be added to a cost center's fixed assets account is done by Finance.
Disposal of Surplus Items
The Purchasing Office is responsible for the sale and proper disposal of all equipment and material that is surplus to the needs of the CCPS system. Procedures have been established regarding issuing quotes for the sale of, auctions, salvage yards, dump, landfill, and donations to other non-profit organization.
Open Solicitations
Carroll County Public Schools (CCPS) is soliciting competitive bids/proposals for the work described below. Unless noted otherwise, all bid documents and submittal instructions can be found at www.publicpurchase.com. Free registration is required prior to submitting bids/proposals for CCPS solicitations.
Click here to access the Public Purchase website.
Minority Business Enterprises are encouraged to respond to these solicitations.
Bid Results & Current Contracts
Bid Results
January
RFP# 26-001M - Carroll Springs School HVAC Replacement. Awarded to R.W. Warner, Inc. in the amount of $7,964,660
Sourcewell #041123-MSL Awarded to Musco Sports Lighting, LLC in the amount of $1,072,000.
February
RFP# 26-012M - Roofing Contractor Pre-Qualification
Multiple Awards - Please View Link Below to Access Results on Public Purchase
RFP# 26-016M - Pre-Qualification for Six (6) PreK Additions
Multiple Awards - Please View Link Below to Access Results on Public Purchase
March
Sourcewell Contract #112124-CAN for the rental of Class I-VI copiers. Awarded to United Business Technologies.
RFP# 26-015Y - Furnish and Installation of Accutemp Steamers at Career & Technology and Winfield Elementary Schools. Awarded to Carey Sales in the amount of $55,148.26.
April
RFP# 26-020M - William Winchester, Spring Garden, Westminster Elementary Pre-K Additions. Awarded to Warner Construction in the total amount of $6,443,160.
RFP# 26-022M - Roof Replacement for Shiloh Middle School. Awarded to SGK Contracting, Inc. in the amount of $3,299,300.
RFP# 26-023M - Roof Replacement for Oklahoma Road Middle School. Awarded to SGK Contracting, Inc. in the amount of $3,398,300.
RFP# 26-010M - Alternative Student Transportation. Awarded to Freedom Taxicab, LLC, On the Town Limousine, First Student, Inc., and Everdriven Technologies/ALC in the estimated total amount of $750,000.
RFP# 26-017Y - Installation of Security Laminate at Six (6) Schools. Awarded to AP Corp in the amount of $249,674.02.
RFP# 26-018Y - Furnish and Installation of Walk-in Coolers/Freezers at Mechanicsville Elementary, Winters Mill High, and West Middle Schools. Awarded to Arbutus Refrigeration in the amount of $353,443.
May
RFP# 26-025Y - Furnish and Installation of a Storage Freezer at Plant Operations. Awarded to Arbutus Refrigeration in the amount of $216,959.
RFP# 26-028M - Pre-K Addition at Elmer Wolfe Elementary School. RFP# 26-029M - Pre-K Addition at Robert Moton Elementary School. RFP# 26-030M - Pre-K Addition at Runnymede Elementary School. All awarded to Warner Construction in the amount of $6,838,973.
Omnia Contract #R220203 - Playground Systems, Installation, Service and Related Items at Friendship Valley Elementary School. Awarded to River Valley Landscapes in the amount of $157,217.
Sourcewell Contract #101625-PLP - Playground Equipment and Installation at Hampstead Elementary School. Awarded to Playground Specialists, Inc. in the amount of $104,459.
RFP# 26-009M - Private Duty Nursing Services. Awarded to Brightstar Care of Carroll/Frederick, Continuum Pediatric Nursing, Maxim Healthcare Services, Professional Nursing Services, and American Medical Staffing - in the approximate amount of $500,000.
Piggyback #21-156 - Banking Services for CCPS. Awarded to M&T Bank in the approximate amount of $25,000 per year.
June
RFP# 26-031Y - Restoration of Façade at Francis Scott Key High School. Awarded to Eastern Waterproofing and Restoration in the amount of $163,600.00 which included the base bid of $129,360.00 and Alternate No.1 of $34,240.00.
RFP# 26-027Y - Architectural and Engineering Services for a Feasibility Study for the Liberty High School Modernization. Awarded to TCA Architects in the amount of $190,836.00.
RFP# 26-014Y - Milk & Orange Juice. Awarded to Dairy Maid Dairy, Inc. in the estimated 1-year contract cost of $790,185.95.
RFP# 26-026P - School and Office Furniture. Awarded to WB Mason Co., Inc., Douron, Inc., American Design Associates, and School Specialty, LLC.
Click here to access the Public Purchase website.
Information for Vendors
** Vendor Registration**
Effective July 1, 2025, Carroll County Public Schools will be using PUBLIC PURCHASE for vendor registration, solicitation advertisements, receipt of bids/proposals, addendums, and award notification. This is a FREE service and requires vendor registration. To register, go to www.publicpurchase.com and click on “Free Registration”. This will take you to “Plans” where you again select “Free Registration” and begin the process. We are excited to implement Public Purchase and extend the free features to our vendors in an effort to better serve the CCPS community. For more information, click here or call the Purchasing Office at 410-751-3060 with any questions or assistance with registration.
Contact Info
Carroll County Public Schools
Room 214
125 North Court Street
Westminster, MD 21157
Telephone: 410-751-3060
Our office hours are Monday to Friday - 8:00 a.m. to 4:00 p.m.
Directory
Michael Myers
Supervisor of Purchasing
Patricia Oliver
Associate Buyer
Jennifer Yingling
Buyer