Purchasing
About
Mission
To provide assistance and direction with all procurement within Carroll County Public Schools to assure maximum benefits of fiscal resources, while being compliant to all procurement codes, regulations, and Board policy.
Overview
The Purchasing Office is responsible for the centralized procurement of all goods and services for the Carroll County Public School System with the objective that they be available at the proper time, in the proper place, in quality, quantity and price consistent with the needs of the school district, and provide stewardship to the County Taxpayers.
The Purchasing Office is also responsible for the accountability of fixed assets inventory and the proper disposal of all surplus items. The Purchasing Office provides all of these services to a total of 40 schools.
Services
Accountability & Fixed Assets Inventory
New capital assets are added to fixed assets through the generation of a purchase order based on coding and a commodity code. Patty Oliver adds items to fixed assets once paid, and then maintains and monitors inventory reports to make certain that schools and cost centers are current with their inventories. Determination of items that are considered "sensitive" and must also be added to a cost center's fixed assets account is done by Jessica Schindler in Finance.
Disposal of Surplus Items
The Purchasing Office is responsible for the sale and proper disposal of all equipment and material that is surplus to the needs of the CCPS system. Procedures have been established regarding issuing quotes for the sale of, auctions, salvage yards, dump, landfill, and donations to other non-profit organization.
Solicitation & Descriptions
Carroll County Public Schools ( CCPS ) is soliciting competitive bids for the work described below. Unless noted otherwise, all bids shall be delivered to the Purchasing Office, Room 214, Board of Education of Carroll County, 125 North Court Street, Westminster, MD 21157.
Pre-bid/proposal meetings are noted below. Contact the Purchasing office at 410-751-3060 to obtain a copy of the solicitation. Minority Business Enterprises are encouraged to respond to these solicitations.
23-017R Food Service Supplies and Small Equipment
Due: February 14, 2023, 11:00 AM Local Time, Carroll County Public Schools, Purchasing Office, Room 214, 125 North Court Street, Westminster, MD 21157
Buyer: Cindy Reilly, C.P.M.
23-018R Furnish & Install Sound System at Westminster High School Auditorium
Mandatory Pre-Proposal Meeting/Site Visit on February 1, 2023 , at Westminster High School, 1225 Washington Road, Westminster, MD 21157 at 11:00 AM
Due: February 21, 2023, 11:00 AM Local Time, Carroll County Public Schools, Purchasing Office Room 214, 125 N. Court Street, Westminster, MD 21157
Buyer: Cindy Reilly, C.P.M.
23-019C Furnish and Installation of Walk-In Cooler/Freezer at Eight (8) Schools
Mandatory Pre-Bid Meeting/Site Visit - Thursday, January 12, 2023, 8:00 AM, Starting at Elmer Wolfe Elementary School, 119 North Main Street, Union Bridge, MD 21791
Due: January 25 30, February 1, 2023, 11:30 AM Local Time, Carroll County Public Schools, Purchasing Office Room 214, 125 N. Court Street, Westminster, MD 21157
Buyer: Nancy Codner, CPPB, Supervisor of Purchasing
23-024R Outdoor Sign at Manchester Elementary School
Mandatory Pre-Bid Meeting/Site Visit - February 7, 2023, 10:30 AM, Manchester Elementary School, 3224 York Street, Manchester, MD 21102
Due: February 23, 2023, 11:00 AM, Local Time, Carroll County Public Schools, Purchasing Office, Room 214, 125 N. Court Street, Westminster, MD 21157
Buyer: Cindy Reilly, C.P.M.
23-026C Classroom Furniture
Due: February 8, 2023, 11:30 AM Local Time, Carroll County Public Schools, Purchasing Office, Room 214, 125 N. Court Street, Westminster, MD 21157
Buyer: Nancy Codner, CPPB, Supervisor of Purchasing
23-027R Furnish and Install Double Convection Ovens at Eleven Schools
Due: February 21, 2023, 11:00 AM Local Time, Carroll County Public Schools, Purchasing Office Room 214, 125 North Court Street, Westminster, MD 21157
Buyer: Cindy Reilly, C.P.M.
Bid Results
October Board Meeting
23-006R - Furnish and Installation of AccuTemp Steamers at Five Schools - Awarded to Carey Sales & Services Inc.
23-008R - Furnish and Installation of Twenty-Four Refrigerators/Freezers at Twelve Schools - Awarded to Singer Ashland
November Board Meeting
23-007R - Architectural and Engineering Services for a Feasibility Study to Evaluate Addition Options at Freedom Elementary and Sykesville Middle Schools - Awarded to Samaha
23-009C - Supply and Delivery of Heating Oil - Awarded to James River Petroleum Co.
23-011R - Custodial Supplies - Awarded to Brady Industries, Daycon, FPC, Genesis II, Imperial Bag & Paper Co., Leonard Paper, Porters, Pyramid School Products, Rutherford Supply, S. Friedman & Sons, Superior Supply, Veritiv
23-012R - Furnish and Installation of Hot Holding Cabinets at Twenty-Three Schools - Awarded to Singer Ashland
December Board Meeting
23-014R - Furnish and Install Dish Machines at Six Schools - Awarded to Arbutus Refrigeration
January Board Meeting
23-005R - Spring Garden Elementary School HVAC Replacement - Awarded to Phillips Way, Inc.
23-015P - Musical Instruments - Awarded to Alamo Music, ALTO Music, Music & Arts, Peripole, Shar Products, Steve Weiss Music, Taylor Music, Washington Music
Professional Service Contracts
Staff
Contact Info
Carroll County Public Schools
Room 214
125 North Court Street
Westminster, MD 21157
Telephone: 410-751-3060
Fax: 410-751-3105
Our office hours are Monday to Friday - 8:00 a.m. to 4:00 p.m.