Maintenance & Operations
Facilities Maintenance and Operations is to ensure that the proper environment is provided while managing the efficient use of all resources.
Facilities Maintenance personnel have the prime responsibility for building/equipment maintenance based on specific areas of responsibilities.
Facilities Operations personnel provides assistance and service to the schools on a daily basis to perform custodial duties and minor preventive maintenance to the building equipment.
Environmental Safety personnel ensures a Safe Environment for the interior and exterior of all school buildings and grounds for all people who use the facilities.
The overall objective of the Maintenance Department is to maintain, throughout its expected useful life, the interior and exterior of school buildings, the grounds, and the roadways, and all fixed and moveable equipment through preventive maintenance and repairs.
Further, this objective is specifically intended to provide:
- Buildings and their components that function safely and at top efficiency.
- Facilities and equipment that minimize the possibility of fires, accidents, and safety hazards.
- Continuous use of facilities without disruptions to the educational program.
- Protection of public property through proper planning, scheduling, and preventive maintenance.
- Quality management of maintenance projects and tasks.
- Conservation of energy through utilization of the latest technology and energy conservation measures.
- A quality maintenance program through effective management and efficient utilization of resources.
The Maintenance Department has the prime responsibility for building/equipment maintenance based on specific areas of responsibilities. It should be noted that there are some maintenance areas in which contracted services supplement or have major responsibilities for building and/or equipment maintenance. In those cases where contracted services have traditionally been utilized, such services have proven to be cost-effective.
In summary, all the aforementioned factors have a direct impact on establishing a cost-effective plant maintenance program that meets the requirements of today's educational environment.
Plant Maintenance Procedure Manual
Comprehensive Maintenance Plan
The Plant Maintenance Procedure Manual was developed to outline the Plant Maintenance Department's procedures and processes.
The Comprehensive Maintenance Plan was established to help identify, improve, and develop the facilities maintenance program of the Carroll County School System.
"We're Maintenance - We can handle it."
The major functions and activities of the Plant Operations Department are as follows:
- Care and upkeep of buildings and grounds - Includes snow removal, landscaping, lawn mowing, routine maintenance on furniture and movable equipment, utility services and custodial services. The equipment repair technician maintains and repairs all custodial and grounds keeping equipment and completed 399 work orders for the 2010-2011 school year. Some types of equipment that are maintained and repaired are lawn tractors, lawn mowers, weed eaters, floor buffers, carpet extractors, pressure washers, floor scrubbers, vacuum cleaners, etc.
- Warehouse and Distribution Services - The warehouse facility (known as the Kessler Building) is used to house excess furniture, new and used equipment and custodial materials used throughout the school system. The warehouse contents are controlled by the Operations and Purchasing Departments through a computerized inventory system. Requests for pickup and delivery of items to and from the schools are processed and completed by Plant Operations. Outdated and unnecessary classified documents are shredded and destroyed through the warehouse facility.
- The material handlers pick up and deliver food products that are prepared for school lunches, including frozen foods, dry food products, and fresh fruits and vegetables from local farms. They hauled 474,210 lbs. of food during the 2010-2011 school year. Food is picked up and delivered on a regularly scheduled basis coordinated by Food Services.
- The distribution program involves the handling, distributing and storing of school furniture and equipment, delivery of custodial cleaning supplies and equipment, testing materials, interschool mail as well as delivering the US mail to the local post office, AV equipment for repair and return, paint for the athletic departments and paper supplies to Central Office. Live material deliveries are coordinated through the Office of Plant Operations and the Outdoor School.
- Environmental Services - Responsible for implementation and coordination of Tools for Schools IAQ program, risk assessment, asbestos management plan, adherence to regulatory requirements, Integrated Pest Management program, playground inspections, safety and health concerns, and development of in-service training.
The overall objective of the Coordinator of Environmental Safety is to ensure and maintain a safe environment in all CCPS school buildings and grounds for students, parents, employees, and any other persons who may be using the schools in the community.
It is the responsibility of the Coordinator of Environmental Safety to oversee the following:
- Indoor Air Quality (IAQ).
- Integrated Pest Management (IPM).
- Drinking Water Testing.
- Water Treatment and Testing for all schools using well water.
- Carroll County Health Department school inspections.
- State Fire Marshall school inspections.
- Elevator Inspections.
- Bleacher and Grandstand Inspections.
- Playground Inspections.
- Hazardous Waste Removal.
- Safety Data Sheet website database. (Link to SDS website is below.)
- School Safety Committee.
- School Fire Drill Procedures.
Details can be found in the Plant Operations Procedure Manual.
Plant Operations Procedure Manual