This notice describes the personal information we provide to Google for these accounts and how Google collects, uses, and discloses personal information from students in connection with these accounts.

Using their CCPS G Suite for Education accounts, students may access and use the following "Core Services" offered by Google (described at https://gsuite.google.com/terms/user_features.html):

1. Gmail

2. Calendar

3. Chrome Sync

4. Classroom

5. Contacts

6. Docs, Sheets, Slides, Forms

7. Drive

8. Groups

9. Google Chat, Google Meet

10. Jamboard

11. Keep

12. Sites

 

In addition, we also allow students to access certain other Google services with their G Suite for Education accounts. Additional Services are governed by the Google Terms of Service and Privacy Policy, and some Additional Services also have service-specific terms. Specifically, your child may have access to the following "Additional Services" when logged into their CCPS G Suite account:

Additional ServiceDescription  
Google BookmarksAccess your bookmarks on any computer. TermsHelp
Google BooksSearch the full text of books.TermsHelp
Google Chrome Sync Synchronize your bookmarks, browser preferences, and browser theme on multiple computers.TermsHelp
Google ClassroomStreamline assignments, boost collaboration, and foster seamless communication to make teaching more productive and meaningful.TermsHelp
Google EarthExplore the world, right in your browser.TermsHelp
Google MapsView maps and directions.TermsHelp
Google Public DataExplore with the Google Public Data Explorer to create visualizations of public data, link to them, or embed them in their own webpages.TermsHelp
Google ScholarA simple way to broadly search for scholarly literatureTermsHelp
Google TakeoutBack up and download the data in your Google Account.TermsHelp
Science JournalConduct fun, hands-on science experiments using phones, tablets, and Chromebooks. Learn moreTermsHelp
Tour CreatorCreate and publish virtual-reality tours.TermsHelp
YouTubeWatch, upload, and share videos, and participate in in-app chat. Not available in all regions. Learn moreTermsHelp

 

Google provides information about the information it collects, as well as how it uses and discloses the information it collects from G Suite for Education accounts in its G Suite for Education Privacy Notice. You can read that notice online at  https://gsuite.google.com/terms/education_privacy.html You should review this information in its entirety, but below are answers to some common questions:

What personal information does Google collect?

When creating a student account, Carroll County Public Schools may provide Google with certain personal information about the student, including, for example, a name. When a student uses Google services, Google also collects information based on the use of those services. This includes:

1. device information, such as the hardware model, operating system version, unique device identifiers, and mobile network information including phone number;

2. log information, including details of how a user used Google services, device event information, and the user's Internet protocol (IP) address;

3. location information, as determined by various technologies including IP address, GPS, and other sensors;

4. unique application numbers, such as application version number; and

5. cookies or similar technologies which are used to collect and store information about a browser or device, such as preferred language and other settings.

How does Google use this information?

In G Suite for Education Core Services, Google uses student personal information to provide, maintain, and protect the services. Google does not serve ads in the Core Services or use personal information collected in the Core Services for advertising purposes.

In Google Additional Services, Google uses the information collected from all Additional Services to provide, maintain, protect and improve them, to develop new ones, and to protect Google and its users. Google may also use this information to offer tailored content, such as more relevant search results. Google may combine personal information from one service with information, including personal information, from other Google services.

Does Google use student personal information for users in K-12 schools to target advertising?

No. For G Suite for Education users in primary and secondary (K-12) schools, Google does not use any user personal information (or any information associated with an G Suite for Education Account) to target ads, whether in Core Services or in other Additional Services accessed while using an G Suite for Education account.

Can my child share information with others using the G Suite for Education account?

We may allow students to access Google services such as Google Docs and Sites, which include features where users can share information with others or publicly. When users share information publicly, it may be indexable by search engines, including Google.

Will Google disclose my child's personal information?

Google will not share personal information with companies, organizations and individuals outside of Google unless one of the following circumstances applies:

1. With parental or guardian consent. Google will share personal information with companies, organizations or individuals outside of Google when it has parents' consent (for users below the age of consent), which may be obtained through G Suite for Education schools.

2. With Carroll County Public Schools. G Suite for Education accounts, because they are school-managed accounts, give administrators access to information stored in them.

3. For external processing. Google may provide personal information to affiliates or other trusted businesses or persons to process it for Google, based on Google's instructions and in compliance with the G Suite for Education privacy notice and any other appropriate confidentiality and security measures.

4. For legal reasons. Google will share personal information with companies, organizations or individuals outside of Google if it has a good-faith belief that access, use, preservation or disclosure of the information is reasonably necessary to:

1. meet any applicable law, regulation, legal process or enforceable governmental request.

2. enforce applicable Terms of Service, including investigation of potential violations.

3. detect, prevent, or otherwise address fraud, security or technical issues.

4. protect against harm to the rights, property or safety of Google, Google users or the public as required or permitted by law.

Google also shares non-personal information -- such as trends about the use of its services -- publicly and with its partners.

What if I have more questions or would like to read further?

If you have questions about our use of Google's G Suite for Education accounts or the choices available to you, please contact your school administrator. If you want to learn more about how Google collects, uses, and discloses personal information to provide services to us, please review the G Suite for Education Privacy Center   (at https://www.google.com/edu/trust/), the G Suite for Education Privacy Notice (at https://gsuite.google.com/terms/education_privacy.html), and the Google Privacy Policy (at https://www.google.com/intl/en/policies/privacy/).

The Core G Suite for Education services are provided to us under Google's Apps for Education agreement  at

 https://www.google.com/apps/intl/en/terms/education_terms.html).

 

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