Tuition reimbursement is one of the benefits extended to contractual employees of Carroll County Public Schools. This benefit allows employees to continue in professional and academic growth activities while reducing or eliminating the cost of course work. Tuition reimbursement is available for graduate or undergraduate level credits on an official transcript from an accredited college or university. The stipulations for tuition reimbursement vary between employee groups. Therefore, please refer to your Master Agreement for the specific guidelines and eligibility requirements applicable to your circumstances.
The processing of tuition reimbursement requests is given top priority in the Department of Human Resources. To ensure that your requests are handled as expeditiously as possible, please follow these steps:
1. Complete the Tuition Request through the online Tuition Reimbursement System via the Human Resources Center. Detailed step-by-step instructions for completing the Tuition Request are contained within the following instructions: Tuition Reimbursement Instructions
2. Once your Tuition Request has been submitted, Human Resources staff will reivew the request for eligibility. You will receive a system generated email notification detailing an Approved or Denied status. For requests that have been approved, you may then upload a copy of the itemized invoice/billing statement indicating the breakdown of tuition and fee costs for the course. Please remember an itemized invoice/billing statement is a requirement for audit purposes.
3. Upon completion of your course, please have an official transcript e-mailed to email@example.com. Please be aware that e-Transcripts must be sent directly from the college/university to firstname.lastname@example.org -- e-Transcripts cannot be accepted from the student/employee. Receipt of your official transcript will trigger the reimbursement process. Once the reimbursement process is completed, you will receive a system generated email notification.
4. The fiscal year runs July 1 through June 30. Reimbursement requests for course work taken in the fall must be received in Human Resources by June 30 of the same fiscal year. We allow until October 1 to receive tuition reimbursement requests for course work taken from January 1 through June 30 of the same calendar year. **The course ending date on the official transcript determines the fiscal year in which the course falls.**
Please keep in mind that tuition reimbursement requests received in Human Resources after the appropriate due dates will not be eligible for reimbursement.
**Please visit our Tuition Reimbursement FAQ page for colleges/universities that have entended discounts to CCPS employees or offer Direct Billing through Cohort participation**
If you are also seeking an evaluation for an additional area of certification, classification IV (masters or "equivalency"), classification V (masters degree + 30), or VI (masters degree + 60), please submit a request to Sharon Adams via email. Evaluations for an additional area of certification or classificiation will be made once the employee's official transcript is received.
Reimbursement payments are paid semi-monthly via the employee's direct deposit. Tuition Reimbursement will not be taxed nor will it affect W-2 wages for year end. Contact the Department of Human Resources for follow-up if you have not received your reimbursement four (4) weeks after the date the request is marked as reimbursed in the online Tuition Reimbursement System.