Statement regarding Crowdfunding:
Crowdfunding, or the use of internet-based donation sites to raise money for projects, is prohibited in Carroll County Public Schools (CCPS). While there may be benefits to sites such as DonorsChoose.org or GoFundMe.com, there are issues and potential liabilities that exist through the use of these tools. At this time, CCPS believes the risks outweigh the benefits and prohibits their use. This prohibition includes individual teacher use, as well as, school-based clubs, activities, and organizations.
External organizations, such as PTA’s, PTO’s and booster groups develop their own fundraising policies which are not controlled by CCPS. Decisions on the use of crowdfunding by these organizations should be made by the leadership of each individual group.
The Grants Office is responsible for obtaining grants for Carroll County Public Schools; assisting staff with grant seeking, securing, and managing; monitoring grants obtained; and serving as liaison with state and federal agencies that administer grants.
The Mission of the Grants Office is to increase resources for the school system by working with staff to write and manage grants that improve student learning.
The Federal Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR Part 200) goes into effect for federal funds directly granted on or after December 26, 2014 and for State-administered programs granted on or after July 1, 2015. New procurement rules goes into effect for funds granted on or after July 1, 2016.
Documentation of CCPS processes related to the Federal requirements include:
|Ethics (Includes conflict of interest)
|Time & Effort Reporting
|Records Retention (Board Policy and Budget & Grants Schedule)
|Financial Management Plan for Administration of Grants and Contracts
|Determining Allowability of Costs (and Unallowable Costs)
|Federal Funds for Conferences and Meetings
|Trafficking in Persons
|Prohibition of Texting/Emailing
|Financial Services Organization Chart
The Grants Office can provide technical assistance and other support to project coordinators and financial secretaries to fully utilize awarded grant funds. The Office is also responsible for financial reporting as required by the funding agency. Contact Michille Caples, Grants Analyst, at 410-751-3082 for more information. Keep in mind that the grant process can take from one month to over a year depending on timing, complexity, and various other factors.
Training is offered on a regular basis and can be formal presentations or informal work sessions. Any department, office or school can choose the format that best suits their needs. The topics can be reviewed or discussed in general or in detail, depending on the desired time frame, level of expertise of the audience, or amount of information expected. Workshops include:
Grants at CCPS. Introduction to the Grants Office, services provided, internal procedures for grant approvals; the overall grants process.
Project Design/Proposal Development. Assist staff with identifying resource needs, most significant problems, and solutions to those problems. Proposal development can follow a specific grant application or a generic outline encompassing standard components of a project design and proposal narrative.
Budget Development. Components of a grant budget including personnel, fringe, taxes, contractual services, and indirect costs are discussed.
Grants Management. Review of the "strings" attached to grants and the general reporting and record-keeping expectations of funding agencies.
If interested in having an in-house workshop or work session on any of the above or a related topic, contact the Grants Office at 410-751-3082 for a discussion of content and timing.
- Assist project coordinators and schools with determining if grant funds are right for their project or problem.
- Conduct research on potential grant sources for CCPS.
- Work with individuals or groups within the schools system to turn needs and research-based solutions into grant-fundable projects.
- Support the development and submission of proposals for new and existing projects.
- Provide financial oversight.
- Assist staff with grants management.