Enrolling a Student in School

(UPDATED NOVEMBER 2013) 
 
 FREQUENTLY ASKED QUESTIONS
  • Who is eligible to attend Carroll County Public Schools?
Students age 5 through 20, who have not already earned a high school diploma, satisfied graduation requirements for a diploma, or completed high school educational requirements in a foreign country are eligible to attend CCPS if the student resides in Carroll County on a full time basis with their custodial parent or court appointed legal guardian.  Eligible students, age 18 or older, who are living on their own, may be eligible to enroll in school.  Those students shall contact the Student Services Department at 410-751-3120 for further assistance.
 
 -A student must be four years old on or before Sept. 1st to enroll in pre-kindergarten
- A student must be five years old or or before Sept.1st to enroll in kindergarten
 -A student must be six years old on or before Sept. 1st to enroll in first grade
 
In limited and specific circumstances a kindergarten student may be eligible for an early entrance or a delayed entrance into kindergarten.  Please see the Student Services Manual, Section I, and Section IV for more information.
  • What school will my child attend?
Each school serves a particular community.  To determine what school serves a specific address, use the school boundary maps at the following link:  School Boundary Maps
 
Who can enroll a child in school?
Only the biological parent, custodial parent, or court appointed legal guardian may enroll a child in school.  A step parent, other relative, or non-relative shall not enroll a child.  If you are the non-custodial parent, you must have a notarized statement from the custodial parent granting permission for the child to live with you, as well as, grant permission for you to enroll the child in school and make educational/medical decisions for the child.  If you are not the biological/custodial parent or court appointed legal guardian, contact the Student Services Department at 410-751-3120 to inquire about enrolling a student.
  • Where do I register my child for school?
Registration takes place at your local school.  Please call ahead to schedule an enrollment appointment.  You will need to personally appear to register your child, complete an enrollment form, and other required documentation.  You will need to bring proof of age, proof of residency, and proof of immunizations to the enrollment appointment.

  • What documents are required to enroll a child in school?
All students must have legal proof of age, proof of residency, and proof of immunizations in order to enroll in school.
 
Proof of Age- One of the following documents, listed in order of preference, must be provided. The original document must be presented and a copy will be made.

ACCEPTABLE DOCUMENTS FOR LEGAL EVIDENCE OF BIRTH / AGE
·         Birth certificate
·         Birth registration notice
·         Passport/Visa
·         Physician’s certificate-signed statement by physician or midwife in attendance at birth as to the date shown on their records.
·         Baptismal or church certification
·         Hospital certificate – gives child’s full name, parent’s(s) name, DOB, signed by physician.
·         Official school record
·         Official court document indicating child’s birth date
·         Parent’s affidavit – must be approved by the school’s Pupil Personnel Worker.
 
If you do not have any of these documents, please contact the Student Services Department at 410-751-3120 for further assistance.
Proof of Residency- One of the following documents must be provided.

ACCEPTABLE DOCUMENTS FOR PROOF OF RESIDENCY
-       SIGNED Lease/Rental Agreement on a home/apartment in which the parent/legal guardian is currently residing (expired lease is not acceptable)
 
-         Current Rent Receipt *
 
-         Recent Bill for a service delivered to the residence (e.g., BGE, land-line phone, cable, oil, water) *

-         Mortgage Statement/Bill *

-         SIGNED Settlement Document

-       Property Tax Bill from the current fiscal year indicating “Primary Residence

-        Deed (must show house number, street name and name of parent/legal guardian)
 
-         Residence Verification Statement accompanied by an acceptable proof of residency for the owner/ lessee of the property.

-     Real Property Data Search Report listing parent/guardian name and "principal residence."
  
 
*DATE ON DOCUMENT MUST BE WITHIN 60 DAYS OF ENROLLMENT
 
 
If you do not have any of these documents, please contact the Student Services Department at 410-751-3120 for further assistance.
 
 
Proof of Immunization- You must provide one of the following documents:

ACCEPTABLE DOCUMENTS FOR PROOF OF IMMUNIZATIONS:
 
·         Clinic record or Physician Office record
·         DHMH 896 ( Immunization Record for the State of Maryland)
·         Other State Official Immunization records
·         Official School Records
 
         All of these records MUST be signed by an authorized person.  Parent signatures are not acceptable.  Personal/Family "Baby Books" are not acceptable/official records.
 
The school nurse will review the record to determine if your child's immunizations meet current requirements.
 
If you do not have any of these documents, please contact the Student Services Department at 410-751-3120 for further assistance.
 
  • Where can I obtain an Enrollment Form?
Please click on the following link for an enrollment form. 
 
Enrollment forms are also available at each school as well as the Student Services Department.
 
What additional documentation is needed when a student transfers from one school to another?

Please bring a current copy of your child's class schedule, report card, and an official transcript if applicable.  If the student is transferring from a Maryland public school, please bring a Maryland Transfer Record from the current school.
 
  • How do I enroll a Homeless child?

    Please contact the Student Services Department at 410-751-3120 for assistance in enrolling the student in school.
  • How do I enroll a student who is in State Supervised Care?

    Please contact the Student Services Department at 410-751-3120 for assistance in enrolling the student in school.